Our people made us a
Global Top Employer,
Welcome to Takeda.
Our people made us a
Global Top Employer,
Welcome to Takeda.

ERP Document Management Specialist

Takeda28.09.2021

Informácie o pracovnom mieste

Miesto práce

Bratislava

Náplň práce, informácie o pracovnom mieste

We are taking a giant step forward to create a future-ready organization that evolves at the speed of science and technology, to meet the needs of patients by seeking and incorporating novel digital capabilities, data, and agile methodologies.

Our aim is to provide digital solutions that are personalized to each patient’s unique needs and health circumstances. With individual care at the centre, we can support patients in actively managing their personal care journey –from the moment they are diagnosed through treatment and beyond.

Our IT team plays an integral role in accelerating this exciting journey and our Technical Capability Centre (TCC)

is the future home of 250-300 new Takeda employees who will work to create and deliver the products and

technologies that will enable these foundational aspirations.

OBJECTIVES/PURPOSE

Manage the ERP documentation repository (GxP and non) ensuring alignment with the BPML (Business Process Mastr List), accessibility, usability and implementation of the defined approval workflows
Ensure continuous consistency, completeness and accuracy of the documents delivered by the ERP Products organization
Ensure ERP Product documentation is compliant with the regulatory requirements
Promote the importance of having an accurate and up-to-date solution documentation to support the management of the ERP Products
ACCOUNTABILITIES

Provide guidelines and standards for the creation and updates of the GxP and non-GxP ERP documentation (process, design, technical, compliance deliverables).
Support and train Takeda people and externals on standards and quality requirements when producing the ERP related documentation
Manage the load and the approval workflows of the ERP documentation in LEADS (or other document management systems)
Maintain and control the ERP documentation libraries ensuring consistency and compliancy to standards and regulation requirements (for GxP relevant documents)
Perform regular quality controls on the documentation to ensure for instance consistency of the documentation with the business processes in scope of ERP
Be the SPOC is ERP for any request or improvements in LEADS (or other document management systems)
Provide regular update to the BPM supervisor and supporting delivery teams (projects or run) on the status of the relevant documents
CORE ELEMENTS RELATED TO THIS ROLE

Promotion of global guidelines and standards that the teams have to adhere in relation to Document Danagement when delivering ERP Products
Providing a high quality service to the Project and Run teams in particular when managing approval workflows and versioning of the ERP documents
Stakeholders management in the ERP organization and with external parties (project teams and business)
DIMENSIONS AND ASPECTS

Technical/Functional (Line) Expertise (Breadth and depth of knowledge, application and complexity of technical knowledge)

Document Management knowledge
Expertise on office tools (Excel, word, Power Point) and usage of LEADS or other document management systems
Experience on Computer System Validation (CSV) in the Pharma industry
Working in a global context, dealing with different stakeholders and geographical contexts

Leadership (Vision, strategy and business alignment, people management, communication, influencing others, managing change)

Leadership in driving and promoting a high quality Document Management across the Global ERP Product organization and external parties delivering ERP services to Takeda
Contribute to Knowledge Sharing initiatives to other team members across the EPM teams and externals

Decision-making and Autonomy (The capacity and authority to make organizational decisions, autonomy in decision-making, complexity of decisions, impact of decisions, problem-solving)

Autonomy in managing the assigned stakeholders
Proactively perfom continuous quality assurance on the ERP documentation
Interaction (The span and nature of one’s engagement with others when performing one’s job, internal and external relationships)

Communication skills in a global environment
ERP teams at all levels
External parties delivering ERP services to Takeda
Validation and Quality Assurance

Innovation (The required level of scientific knowledge, knowledge sharing, innovation and risk taking)

Promote process and technical improvements in the management of the documentation

Complexity (Products managed, mix of businesses, internal and/or external business environment, cultural considerations)

Ensure high standards of quality and compliance in the management of the ERP documentation
Ability to deal with different cultures and different geographical contexts
Ability to deal with topics related to the different business areas the ERP team is supporting


Ponúkaný plat

2833 EUR

Upresnenie platových podmienok


Similarly situated employees earn 2833€ gross a month. Salary is based on experience

Druh pracovného pomeru

plný úväzok

Požiadavky na zamestnanca

Minimálne požadované vzdelanie

vysokoškolské I. stupňa (bakalárske)

Jazykové znalosti

Anglický jazyk (stredne pokročilý - B2)

Iné znalosti

Microsoft Excel, SAP

Všeobecne požadované znalosti

Associate Degree or bachelor’s degree
2-3 years relevant experience in Document Management processes and systems (like LEADS)
Familiarity with regulated systems – general level of understanding of systems validation
Ability to write and speak in the English language
Good oral and written communications skills
Practice efficient time management and coordinates tasks, working in an international environment
Ability to prepare and execute business meetings virtual, face-to-face, cross functional, local or global to ensure meeting required deliverables
Experience in communicating effectively to business and IT colleagues


Všeobecne požadované znalosti

Associate Degree or bachelor’s degree
2-3 years relevant experience in Document Management processes and systems (like LEADS)
Familiarity with regulated systems – general level of understanding of systems validation
Ability to write and speak in the English language
Good oral and written communications skills
Practice efficient time management and coordinates tasks, working in an international environment
Ability to prepare and execute business meetings virtual, face-to-face, cross functional, local or global to ensure meeting required deliverables
Experience in communicating effectively to business and IT colleagues